Washington Education Association

CEQ Associate
(Temporary 1-Year)

Based in Federal Way, WA

 

Job Summary
The CEQ Associate is responsible for providing a wide range of support to the Center for Education Quality (CEQ), including (but not limited to): program and event management (both virtual and in-person), administrative duties, data management, accounting functions, team, and colleague support. This full-time position is temporary for one (1) year.

Benefits and Compensation:

• Salary range (LEVEL 3) - $82,324 to $113,039
• Employer-paid medical, dental, vision, and life insurance (full family coverage)
• Generous sick and paid time off (PTO)
• Long-term disability plan
• Defined Contribution plan - 401(k) (with employer contribution)
• Relocation assistance
• Position covered by the WEA/WEASO Collective Bargaining Agreement

Responsibilities:

• Provide complex conference, event, and meeting planning support, including pre-conference and post-conference tasks, as well as onsite and virtual activities.
• Coordinate meeting arrangements, anticipate needs, collaboratively shape program and event logistics by identifying and finalizing event venues, catering, problem-solving any issues that may arise, and communicating expectations with vendors.
• Organize and prioritize multiple assignments; demonstrate flexibility; identify needs for additional support.
• Build and maintain collaborative relationships to work effectively with others in a team setting.
• Provide member, committee, and colleague support related to the WEA Clock Hour (continuing education) program in compliance with state clock hour regulations and the WEA Professional Development Network.
• Collaborate on several multi-layered projects with abstract parameters, including working with and supporting highly diverse members, trainers, training teams, and colleagues.
• Support and maintain relations with outside agencies and organizations for ongoing communications, projects, trainings, and/or events.
• Compose both internal and member communications (email correspondence, virtual messaging, e-newsletters, promotional flyers, and web content).
• Prepare, review, coordinate, and distribute or submit documents and reports.
• Proofread a variety of written materials for typographical, grammatical, and stylistic errors.
• Process, track, and submit detailed accounting documents as required for National Board for Professional Teaching Standards (NBPTS) and United States Department of Education (USDOE) grants.
• Assist with setting up, cleaning up, supporting, and tracking virtual and in-person meetings and trainings.
• Analyze and prepare time-sensitive invoices, bills, and vouchers for payment and process refunds through the WEA Accounting process.
• Perform clerical accounting duties including, but not limited to, reconciliation, tracking and projecting expenditures, and reproducing accounting reports.
• Produce correspondence, articles, materials, calendars, and other documents using various electronic methods.
• Assist with meeting program-related application requirements, benchmarks, and timelines associated with grants; financially track agency, non-profit, and foundation grants.
• Locate, retrieve, cross-reference, and assess reliability of a wide variety of information both internally and externally, including reconciliation of participant and event lists originating from various sources.
• Work with relational databases.
• Other duties as assigned.

Minimum Qualifications:

• High school graduate or GED equivalent.
• Demonstrated success as an administrative professional.
• Demonstrated success in collaborating with other teams for virtual and in-person conferences and trainings supporting a diverse group of participants.
• Accounting experience including bookkeeping, accounting data systems, auditing procedures, and financial grant reporting.
• Experience supporting the execution of large-scale grants.
• Experience with various online tools, data programs, registration systems and Microsoft Office Suite.
• Experience with relational database software.
• Experience with current web content management systems; ability to learn new platforms.
• Strong project management and time management skills.
• Strong proofreading, spelling, and grammar skills.
• Strong interpersonal and communication skills.
• Self-starter with demonstrated initiative and flexibility with changing priorities.
• Well-organized; detail-oriented; ability to effectively prioritize work.
• Ability to successfully work with, learn from, communicate with, and support diverse individuals internally and externally.
• Ability to understand the relevance and importance of diversity, equity, and inclusion internally and in public education.
• Ability to keep information confidential.
• Ability to work evenings and weekends as needed.
• Ability to travel within Washington state occasionally and overnight if required.
• Move objects up to forty (40) pounds on a consistent basis.
• Must support and help advance the WEA mission, goals, core values, and priorities.

Preferred Qualifications:

• Demonstrated knowledge of National Board Certification Teacher (NBCT) and National Board for Professional Teaching Standards (NBPTS) programs.
• Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of and experience with the Margins2Center grant.
• General Ledger (GL) accounting experience.
• Experience with financial grant reporting for national and federal organizations.
• Experience with customized database software.
• Experience in public education, unions, or related employment.

COVID-19 Vaccination
As part of our commitment to the health and safety of our employees, members and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire.  Exceptions may be made for medical or religious reasons in accordance with applicable laws.

Supervision
The successful incumbent will function as a member of the Center for Education Quality and will report to the Director of the Center for Education Quality.

Application:

• If you are interested in applying for this position, please click on the Apply for This Job button to submit your application, cover letter, and résumé.
• If you are invited to an interview, you will receive an email from SkillSurvey with instructions and a link on how-to submit your five (5) professional references.
• Closing date is November 25, 2024, at 4:00pm PT.
• If you are interested in applying for this position, please apply HERE.

The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.