SEIU UHW West
United Healthcare Workers West

Office Manager

Based in Los Angeles, CA

 

Job Title: Office Manager
Classification: Full-Time, Hourly Non-exempt
Reports to: Operations & Administrative Coordinator
Location: Los Angeles

Position Summary:
SEIU-UHW is seeking an experienced and skilled Office Manager that is well organized, and, able to manage a diverse set of secretarial and administrative functions, as well as ensure efficient office operations and facility management, often in a face-paced environment. Under general supervision, the Office Manager is expected to contribute to the growth, success, and priorities of the organization.

Essential Job Functions:

• Answer/route/respond to calls, receive/take messages, greet visitors and provide general information
• Receive and/or process incoming and outgoing mail, faxes, deliveries, packages, and mailings
• Compose, edit, and format documents, files, and spreadsheets, and maintain as needed
• Track and/or manage meetings: calendar(s), room setup, food orders and provide support
• Manage all print, copy, and supply requests
• Manage, maintain, and troubleshoot office and building operations
• Manage and maintain department files and systems
• Manage and provide Division, Department, Campaign and Organizational logistics support
• Orient new employees with office procedures, access, alarm, workspace, and parking
• Contribute to a supportive and productive work environment by taking initiative and bringing issues to the attention of appropriate staff member

Qualifications

• At least five (5) years’ experience as an office manager
• Demonstrate ability to type 50wpm (minimum)
• Knowledge of Office 365 application: Word, Excel, Outlook, Teams
• Excellent and professional communication and customer service skills with people from diverse backgrounds
• Accurate proofreading and grammar skills
• Highly accurate in attending to detail and follow-through
• Experience handling multiple demands, planning, and prioritizing workflow to meet deadlines
• Ability to work independently, take initiative, and be solution oriented
• Ability to establish and maintain effective working relationships with staff, members, outside agencies and vendors
• Ability to read and interpret documents, policy, and procedures manuals, and, able to execute and communicate them to others
• Flexible attitude in adopting new systems and processes, and learn in a reasonable length of time
• Commitment to social change and activism (knowledge of unions a plus)
• Experience using a ticketing system, electronic fax and video conferencing, preferred
• Bilingual English/Spanish strongly preferred

Qualified candidates will be subject to an aptitude test.

Physical Demands

• Able to sit for up to two (2) hours at a time
• Able to stand for up to two (2) hours at a time
• Able to bend, stoop, lift and move at least ten (10) pounds

Compensation
Starting hourly rate is $34.92 and a generous benefit package.

Application
SEIU-UHW is a powerful, cutting-edge union of healthcare workers and patients leading for better health, quality care, and good jobs. Our members have a bold strategy to make healthcare affordable and accessible to all Californians, improve healthcare workers’ standard of living, and make California the healthiest state in the nation — but we can only make it happen with you. SEIU-UHW offers a competitive salary based on experience, generous benefits including fully paid family healthcare, a defined benefit pension, and a work environment that values team building and diversity with a culture of feedback and development.

To Apply
Please CLICK HERE to our Jobs Page.

SEIU is an affirmative action employer and encourages applications from all qualified candidates regardless of gender, gender identity, race, ethnicity, age, sexual orientation, marital status, religion, or disability.