SEIU Local 32BJ

Administrative Assistant
Organizing Department

Based in New York, NY

 

ABOUT US:
At the forefront of building the nation’s labor movement, 32BJ SEIU is changing the narrative around important social and economic issues facing working families. Founded in 1934, 32BJ is the largest union of property service workers in the nation. We have a powerful and important mission: to build and grow a diverse, effective, politically independent and democratic organization of workers to change our lives for the better, improve our communities, and build a more just society for present and future generations.

With a commitment to building power for low-wage workers, 32BJ is engaged in winning strong contracts for members, organizing workers, supporting progressive candidates for elected office and moving a broad policy agenda, such as immigrant justice, organizing rights, affordable housing, increasing minimum wages, and expanding access to health care.

The Union has approximately 425 staff in sixteen offices from Boston to Miami. 32BJ SEIU represents over 180,000 property service workers including janitors, security officers, airport workers, and food service employees in 11 states and Washington, DC. 32BJ is an affiliate of SEIU, the Service Employees International Union, which has 2 million members dedicated to raising industry standards and making life better for all working families and communities.

32BJ SEIU’s headquarters are in New York City.

ROLE DESCRIPTION:
We are looking for an Administrative Assistant to support staff and operations for our New York office. Responsibilities include but are not limited to:

DUTIES AND RESPONSIBILITIES:

• Enter New Hire Staff and Terminations, Brigade, NOTPs, Fellows, & Apprentices into HR Passport (HRP).
• Meet with candidates to assemble New Hire packets, collect documentation and send to Payroll and HR for processing.
• Use Spiceworks ticketing system to fulfill incoming requests from the Organizing Department.
• Book Travel/Hotel/Car/Train reservations using the Concur system/BCD travel negotiating and ensuring best prices/options.
• Reserve and set-up Conference rooms/meeting rooms in the office space.
• Handle Logistics of events such as ordering food/beverages, setting up tables, scanning members.
• Maintain and order office supply through Weeks Lerman via Office Services Request.
• Order union merchandise for events and rallies from our trusted vendors.
• Process Check Request(s), Invoices for all outside vendors, Brigade/NOTP Expenses using the Bp Logix system.
• Submit weekly Timesheets every Friday.
• Log all Amex Card transactions when used, for the monthly reconciliation.
• Trouble shoot office equipment with the help of IT Union Help Desk.
• Create shipping Labels using UPS online software to ship union merchandise or packages between offices.
• Other administrative duties as required.

QUALIFICATIONS AND EXPERIENCE:
While no one candidate will possess every quality outlined for this position, the successful candidate will bring many of the following professional skills and personal attributes:

• Minimum 1 year experience in an equivalent position.
• Ability to multi-task, prioritize responsibilities and meet deadlines.
• Being well organized and detail oriented.
• Strong professional and calm demeanor, exhibiting tact, and working well with people of diverse economic/cultural backgrounds.
• Proficient computer, database, phone system and other technology skills covering a variety of office equipment.
• Strong interpersonal and communication skills (written and verbal).

WORK ENVIRNMENT:

• This position is a full-time in-person position that occasionally requires work outside normal business hours, including some nights, weekends and holidays.
• This position is based in the New York, NY office.

COMPENSATION & BENEFITS:
The salary for this role is $ 56,398.49. 32BJ offers a generous benefits package that includes full employer-paid medical, dental and vision plan (for full-time employees and their qualified dependents) and retirement benefits, including a defined benefit pension plan and 401K. 32BJ offers paid time off including three weeks’ vacation, eleven holidays, twelve sick days and four personal days. The union currently offers a remote work policy of one remote day per week at the discretion of the manager.

APPLICATION:
Please send a résumé and letter of interest to HR@seiu32bj.org. Please use “Admin Assistant - Organizer” in the subject line of your email.

32BJ is an inclusive and diverse organization, committed to advocating for social, racial and economic justice. We promote diversity and strongly encourage applications from people who believe in our mission. We strongly encourage women and people of color to apply.

For more information on 32BJ SEIU, visit www.seiu32bj.org.